Florida rules, answered plainly

A lienor not in privity with the owner: subcontractors, sub-subcontractors, and material suppliers who contract with someone below the owner (Fla. Stat. § 713.06(2)(a)). Laborers are exempt, and a prime contractor who contracts directly with the owner does not serve an NTO because the owner already knows them.

It runs from your first furnishing, the first day that lienor furnishes labor, services, or materials, not from the overall project start and not from your last day of work (Fla. Stat. § 713.06(2)(a)). You can serve before you start, but no later than 45 days after.

By statute the failure to serve, or to timely serve, the NTO is a complete defense to enforcement of the lien by any person (Fla. Stat. § 713.06(2)(a)). It is a total loss of lien rights on that job, regardless of the amount owed. This is not legal advice; talk to a Florida construction attorney about your options.

When you serve by registered or certified mail with evidence of delivery, Florida treats service as effective on the date of mailing, not the date of receipt (Fla. Stat. 713.18). So the postmark or mailing date is what satisfies the 45-day window. FL Permit Pay's worksheet is built around that mailing-date rule. This is not legal advice; confirm the service method that fits your job.

Yes. Under Fla. Stat. § 713.011(1), if the last day of a Ch. 713 period falls on a Saturday, Sunday, or legal holiday, the period extends to the end of the next business day. FL Permit Pay applies this roll-forward, but you should not rely on it to cut the deadline close.

Florida construction licenses renew biennially on August 31. Certified contractors renew in even-numbered years, registered contractors in odd-numbered years, and electrical contractors (under the separate ECLB) in even-numbered years, per DBPR's licensing FAQs. Because your cadence depends on your license type, FL Permit Pay tracks the exact date per license rather than assuming one global rule. Confirm your specific expiry at MyFloridaLicense.

Under Fla. Stat. 489.116, a license not renewed at expiration goes delinquent, and if it stays unrenewed through the licensure cycle it becomes void by operation of law. While it is not current you are not authorized to contract, and contracting unlicensed carries penalties under Fla. Stat. 489.128. If your qualifier's license lapses, the business itself loses authorization (Fla. Stat. 489.119). The exact delinquent-to-void timeline is cycle dependent, so confirm your status on the state site.

Your company contracts under a qualifying agent's license (Fla. Stat. § 489.119), so if that person's license lapses or they leave (starting a 60-day clock to replace them), the business loses its authorization to contract. That is why FL Permit Pay tracks the qualifier link and the qualifier's license expiry alongside the company's other credentials, not just the company name.

It does both. Beyond the renewal reminder, License Verification matches your stored license against DBPR's official weekly construction extract and reads the Current plus Active status pair, stamping Verified active only when it truly is and showing the date pulled. It is a weekly extract, not real-time, so verify on the state site before you rely on it.

Verify the licence against the Department of Business and Professional Regulation, which is the state's source of record for contractor licensure status. FL Permit Pay performs that verification and keeps the dated result on the subcontractor's credential record, so the check is evidence rather than a memory.

Enter the date the complete application went in and choose the review track. FL Permit Pay shows the applicable §553.792 estimate, pauses for requested corrections, and flags when the estimated window has passed. Confirm the result with the building department.

No. Your team records the current permit and inspection status in FL Permit Pay. This works across Florida counties and keeps the county's wording with the job, but you still confirm live status in the county portal.

Yes, for tracking. Manual permit and inspection tracking works statewide across Florida's 67 counties. Sourced job-type pre-checks are currently verified for the mapped Tampa Bay counties (Hillsborough, Pasco, Pinellas); everywhere else you get Florida's statewide baseline plus the county's portal, clearly labeled as a baseline with a link to confirm.

Yes. Open permits that carry an expiration date surface on your command center as the date approaches, roughly 30 days out, then inside a week, then overdue, anchored to Florida time so a permit does not lapse before the job is finaled without warning.

It depends on the project type. On state public construction, retainage is capped at 5% of each progress payment under Fla. Stat. § 255.078 (which does not apply if the total construction cost is $200,000 or less). On local-government public work, the cap is also 5% under Fla. Stat. § 218.735, with a 10% allowance for small municipalities and counties. On private projects, retainage is contract-driven and not statutorily capped (Fla. Stat. § 715.12), where market practice is commonly 5 to 10%. Confirm the figure against your contract and the statute; this is not legal advice.

Under the Local Government Prompt Payment Act (Fla. Stat. § 218.735), payment on a local-government job is generally due within 20 business days after the entity receives a proper invoice, or 25 business days if a third-party agent must approve it. A contractor who receives that payment must then pay its subs within 10 days. What counts as a proper invoice is defined by the contract, so confirm the terms before relying on the timer.

No. Florida has no state prevailing-wage law. A WH-347 certified payroll is triggered only by federal or federally-assisted money on a project under the federal Davis-Bacon and Related Acts (contracts over $2,000). If your project has no federal funding, there is no WH-347 obligation, but confirm the funding source rather than assuming.

Weekly. One payroll per workweek per project, numbered sequentially from 1, submitted within 7 days after the regular pay date with a signed Statement of Compliance (29 CFR 5.5(a)(3)(ii)). The prime contractor submits all subcontractors' payrolls, and records are kept 3 years after completion.

When online payment is active for your account, the GC or owner can pay by ACH or card on a hosted page and the money settles into your connected bank account. Check the availability shown in your account before offering it.

Yes. Each customer is attached to every job, and each job carries its permits and inspections. Run a sourced county pre-check, add the permit, move it from applied to final, and record inspection results. Your team enters permit status because FL Permit Pay does not pull live status from county portals.

FL Permit Pay matches your stored license against Florida DBPR's official weekly construction extract and stamps it Verified active only when the record is both Current and Active. It is a weekly extract, not a real-time lookup, and a license not in the file is shown as could not verify rather than a false green. It is not an official record, so confirm on the DBPR site before relying on it.

Yes. Customers, jobs, permits, and documents are private to your company. You assign the roles that control who can view or edit customer records.

No. Converting a lead creates the customer and the job from the existing record, and a sent proposal or a won trigger advances the associated deal automatically, deduplicated by the job link.

Yes. Creating an account starts a 14-day trial with 3 seats and no card. Run one real job all the way through, from the proposal to the permit to the pay application, and decide from that. Nothing else has to move until you are satisfied it holds up.

Yes, for customers, jobs, and your price book. The importer takes a CSV, shows you the source rows, and lets you check the field mapping before a single record is created. There is a dedicated Roofr jobs and catalog import.

No, and we label which is which instead of showing one checkmark for everything. Included, metered, setup-required, access-gated, and planned are separate states on the pricing and integrations pages. Supplier ordering with ABC Supply, SRS, and QXO is planned and is not connected today.