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Florida permit tracking, from the day you apply to close-out
Start with what the county asks for. Add the permit, write down the inspections, and see the next date that needs you. FL Permit Pay keeps the record together. Your team still confirms what is required and files with the building department.
What you will do
- Start the permit record
- Keep up with each inspection
- Check the county clock
Why permit tracking is its own job in Florida
- Permit status lives in three separate Accela portals: HillsGovHub, PascoGateway, and the Pinellas Access Portal. Each one has its own login. None of them has a public status feed.
- A permit can run out before the job is finaled. Work stops and the draw stalls, because nothing warned you the date was close.
- You book inspections by hand. You chase results by hand, and corrections too, across a dozen open permits. Things fall through.
- Under Fla. Stat. § 553.792 the county owes you a fee reduction when it blows a review deadline. That rule is older than HB 803, which added a new five-business-day tier on top of it. Either way you only get it if you know your window and you watch it.
Hillsborough, Pasco and Pinellas all run their permit and inspection portals on Accela, under three different brands. None of the three opens a public feed. Public lookup is a web page with no login, not a data feed. So there is no sanctioned way to pull live status automatically without a per-county agreement. That is why the reliable system of record is your own tracked list, not a scraper.
The expiration is the part that hurts. An open permit with an expiration date that nobody is watching can lapse before final inspection, and the first person to notice is often the inspector. Once it lapses, work stops and the draw stalls.
Florida's HB 803 (Ch. 2026-63, effective July 1, 2026) adds real leverage: under Fla. Stat. §553.792, a building department must act on a complete application inside a set number of business days by type (5 to 60), or reduce your permit fee by 10% for every business day it runs late. That leverage is only real if you know your window and count business days from a complete application.
Getting a Florida rule wrong is the whole risk. So a permit tracker here has to point back to its source. Where the source hedges, it has to hedge too. It must never invent a status or a deadline and sound sure about it.
How FL Permit Pay tracks a Florida permit
- 1
Run the county pre-check before you file
Choose the county and the work type. Mapped Tampa Bay counties show sourced local guidance; other counties show Florida's statewide baseline and a link to confirm locally.
- 2
Start a tracked permit from the result or by hand
Create the permit record from the pre-check or add it manually. Enter the permit number, address, work type, application date, issue date, expiration date, and county fee.
- 3
Move it from applied to final
Update the permit as it moves from applied to issued, inspections, and final. Add each inspection date and result so the next action stays visible on the job.
- 4
Get warned before a permit lapses
An open permit rises on the Today page as its end date gets close. Read the date. Book the last inspection, and check the permit status with the county.
- 5
Track the county's review clock (HB 803 / §553.792)
Enter the date the application was complete and pick the review track that matches. FL Permit Pay shows the business-day window we estimate. It stops the count while corrections are out. And it flags when you need to confirm the estimate with the department.
Sourced, and honest about its edges
- Estimate from the applied date. Confirm with the building department; deadline tracking, not legal advice.
- Review windows and the fee-reduction estimate come from Fla. Stat. §553.792 as amended by HB 803. FL Permit Pay counts conservatively and pauses the estimate when the department requests a correction.
- Your team enters the permit status. Check the live status, the fees, what inspections are needed and how to file, with the county portal or the building department.
- Emergency extension dates are planning guidance sourced to Fla. Stat. §252.363. Confirm the dates and notice requirements with the issuing authority.
Common questions
Does Florida permit tracking software pull my permit status automatically from Hillsborough, Pasco, or Pinellas?
No. Your team records the current permit and inspection status in FL Permit Pay. This works across Florida counties and keeps the county's wording with the job, but you still confirm live status in the county portal.
How does the software track the HB 803 permit review deadline?
Enter the date the complete application went in and choose the review track. FL Permit Pay shows the applicable §553.792 estimate, pauses for requested corrections, and flags when the estimated window has passed. Confirm the result with the building department.
Will it warn me before a permit expires?
Yes. An open permit with an end date shows up on your Today screen as that date gets close. You see it about 30 days out, again inside a week, then overdue. We read those days on Florida time, so a permit cannot lapse before the job is finaled without warning.
Does it cover counties outside Tampa Bay?
Yes, for tracking. Permits and inspections work in all 67 counties. We have sourced and checked the job-type pre-checks for three counties: Hillsborough, Pasco and Pinellas. Everywhere else you get the state baseline, plus a link to the county portal.
Put the guide to work.
See the Permit and Inspection Hub and the HB 803 review clock. They track the Florida permit records your team adds, from the day you apply to close-out.