Review the weekly WH-347 record before certification
Open the submitted-hours queue, confirm the week ending, review each worker's pay setup, and check the certification boundary. The sample remains Draft and does not show a live worker, payroll, wage determination, or certified record.
What you will do
- Review submitted hours
- Confirm the week and worker setup
- Keep the record in Draft until review is complete
Why certified payroll is a weekly federal deadline
- Davis-Bacon and public work require a WH-347 every single week: the 7-day hours grid, the rate-and-fringe breakdown, and the signed Statement of Compliance.
- Most small shops rebuild the form by hand each week, re-keying hours and re-doing the overtime math, hoping the column layout matches what the agency expects.
- The Statement of Compliance is signed under penalty of false-claims and debarment, so a transposed rate or a missed deduction is a liability, not a typo.
The Davis-Bacon and Related Acts apply to federal and federally-assisted construction contracts in excess of $2,000. Florida trades win a lot of this work (schools, ports, military, FDOT-adjacent projects), and each one can demand a WH-347 for every workweek.
Covered contractors must report weekly payroll and a signed Statement of Compliance within 7 days after the regular pay date (29 CFR 5.5(a)(3)(ii); Copeland Act, 40 U.S.C. 3145). Records are preserved 3 years after project completion. Miss a week and the draw can stop.
The Statement of Compliance is signed under penalty: the 2025 form's notice cites 18 U.S.C. 1001 and 31 U.S.C. 3729 (False Claims Act) and warns of debarment from future federal work, plus possible FOIA disclosure of what you filed. Getting the numbers right is the whole point.
Whether a specific project is 'federally assisted' is a funding-source determination that no software can infer from your trade. Confirm the funding source before you assume a WH-347 is or is not required.
How the WH-347 certified payroll software works
- 1
Review submitted crew hours
Open the office review queue and check the submitted regular and overtime totals for the sample crew. The image shows hours awaiting office review; it does not show phone time entry or an approved payroll.
- 2
Confirm the week ending
Check that the week-ending date belongs to the payroll record you intend to review before continuing.
- 3
Check each worker's pay setup
Review whether each masked crew member is marked Pay setup ready or Setup needed. Your company enters the applicable classification, hourly pay, and fringe value; FL Permit Pay does not select or validate the wage determination.
- 4
Keep the record in Draft until review is complete
Check the week, each worker's pay setup, and the record state before anyone treats the output as certified. The sample is explicitly Draft, not certified, and does not show a live worker, payroll, or wage determination.
Compliance and sourcing
- Coverage and cadence are sourced to federal law: DBRA applies to federal/federally-assisted contracts over $2,000, and payroll plus a signed Statement of Compliance is due within 7 days of the regular pay date (29 CFR 3.3 and 5.5(a); Copeland Act, 40 U.S.C. 3145). This is not legal advice.
- Florida has no state prevailing-wage law, so a WH-347 is a federal Davis-Bacon obligation only, triggered by federal or federally-assisted funding on a project. Verify your project's funding source before deciding it applies.
- Your team enters the wage rates and deductions from the determination attached to the contract. FL Permit Pay does not look up or choose a prevailing-wage determination because it is contract-specific.
- The prepared PDF follows the DOL form (OMB 1235-0008), but it is not a legal filing. Verify it against the current DOL WH-347 before you sign and submit.
Common questions
Does Florida require certified payroll or have a state prevailing-wage law?
No. Florida has no state prevailing-wage law. A WH-347 certified payroll is triggered only by federal or federally-assisted money on a project under the federal Davis-Bacon and Related Acts (contracts over $2,000). If your project has no federal funding, there is no WH-347 obligation, but confirm the funding source rather than assuming.
How often do I have to submit certified payroll?
Weekly. One payroll per workweek per project, numbered sequentially from 1, submitted within 7 days after the regular pay date with a signed Statement of Compliance (29 CFR 5.5(a)(3)(ii)). The prime contractor submits all subcontractors' payrolls, and records are kept 3 years after completion.
Does FL Permit Pay look up prevailing wage rates for me?
No. This is a manual-entry workflow. You enter the wage rates and deductions from the wage determination incorporated into your specific contract (published via SAM.gov and attached to the project). FL Permit Pay does the aggregation, the overtime math, and the form, but it will not auto-fill a determination rate.
Is a worker's full Social Security number on the WH-347?
No. The form uses an individual identifying number such as the last four digits of the SSN, and the DOL instructions say not to enter the full SSN. FL Permit Pay keeps only the last 4 on the worker record so it can populate the form.
Put the guide to work.
See how crew hours become a ready-to-file WH-347 on the certified payroll feature page, then log your first week.