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Review the weekly WH-347 before you certify it
Open the submitted-hours queue. Confirm the week ending, read each worker's pay setup, and check where our part stops. The sample stays a Draft. It shows no live worker, no payroll, no wage determination, and no certified record.
What you will do
- Review submitted hours
- Confirm the week and worker setup
- Keep the record in Draft until review is complete
Why certified payroll is a weekly federal deadline
- Davis-Bacon and public work need a WH-347 every single week. That is the 7-day hours grid, the rate and fringe breakdown, and the signed Statement of Compliance.
- Most small shops build the form by hand every week. They retype the hours and redo the overtime math. Then they hope the column layout matches what the agency wants.
- You sign the Statement of Compliance under penalty of false claims and debarment. So a swapped rate or a missed deduction is a liability, not a typo.
Davis-Bacon and the acts with it cover federal building work. The job has to be over $2,000. They cover federally-assisted ones too. Florida trades win a lot of that work: schools, ports, military, and jobs near FDOT projects. Each one can ask for a WH-347 every workweek.
If you are covered, you send payroll every week. A signed Statement of Compliance goes with it. Both are due within 7 days of the regular pay date (29 CFR 5.5(a)(3)(ii); Copeland Act, 40 U.S.C. 3145). Records are preserved 3 years after project completion. Miss a week and the draw can stop.
The Statement of Compliance is signed under penalty: the 2025 form's notice cites 18 U.S.C. 1001 and 31 U.S.C. 3729 (False Claims Act) and warns of debarment from future federal work, plus possible FOIA disclosure of what you filed. Getting the numbers right is the whole point.
Whether a project is federally assisted comes down to where the money came from. No software can work that out from your trade. Check the funding source before you decide a WH-347 is or is not required.
How the WH-347 certified payroll software works
- 1
Review submitted crew hours
Open the office review queue and check the submitted regular and overtime totals for the sample crew. The image shows hours awaiting office review; it does not show phone time entry or an approved payroll.
- 2
Confirm the week ending
Check that the week-ending date belongs to the payroll record you mean to read. Do that before you go on.
- 3
Check each worker's pay setup
Review whether each masked crew member is marked Pay setup ready or Setup needed. You type in the class, the hourly pay and the fringe. We do not pick the wage determination for you, and we do not check it.
- 4
Keep the record in Draft until review is complete
Check the week, each worker's pay setup, and where the record stands. Do that before anyone treats the output as certified. The sample says Draft, not certified. It shows no live worker, no payroll, and no wage determination.
Compliance and sourcing
- Who is covered, and how often, comes from federal law. DBRA covers federal work over $2,000, and work the government helps pay for. Payroll is due within 7 days of the regular pay date. A signed Statement of Compliance goes with it (29 CFR 3.3 and 5.5(a); Copeland Act, 40 U.S.C. 3145). This is not legal advice.
- Florida has no state prevailing-wage law. So a WH-347 is owed on federal work only. Federal money in the job is what starts it. Check where your project's money comes from before you decide it applies.
- Your team enters the wage rates and the deductions from the determination attached to the contract. FL Permit Pay does not look one up and does not pick one. It is set by the contract.
- The prepared PDF follows the DOL form (OMB 1235-0008), but it is not a legal filing. Verify it against the current DOL WH-347 before you sign and submit.
Common questions
Does Florida require certified payroll or have a state prevailing-wage law?
No. Florida has no prevailing-wage law. WH-347 shows up only when federal money is on the job (Davis-Bacon, contracts over $2,000). Confirm the funding source rather than assuming.
How often do I have to submit certified payroll?
Weekly. One payroll per workweek per project, numbered from 1 in order, sent within 7 days after the regular pay date, with a signed Statement of Compliance (29 CFR 5.5(a)(3)(ii)). The prime contractor sends every subcontractor's payroll, and the records are kept 3 years after the job ends.
Does FL Permit Pay look up prevailing wage rates for me?
No. You type these in. You enter the wage rates and deductions from the wage determination written into your own contract. That is published on SAM.gov and attached to the project. FL Permit Pay adds it all up, does the overtime math, and builds the form. It will not fill in a determination rate for you.
Is a worker's full Social Security number on the WH-347?
No. The form uses an individual identifying number such as the last four digits of the SSN, and the DOL instructions say not to enter the full SSN. FL Permit Pay keeps only the last 4 on the worker record so it can populate the form.
Put the guide to work.
See how crew hours become a ready-to-file WH-347 on the certified payroll feature page, then log your first week.