AIA G702 and G703 pay applications from field progress
Bring this period's progress into the schedule of values, review retainage and current payment due, then download the pay application. FL Permit Pay prepares an AIA-style G702 summary and G703 continuation sheet on its own template, not the official AIA form.
What you will do
- Set the schedule of values
- Review completed work and retainage
- Prepare the current payment request
Why a G702/G703 tool beats a spreadsheet in Florida
- Hand-built G702/G703 pay apps get kicked back when a retainage line is wrong or the schedule of values does not sum
- A generic invoicing tool does not know Florida caps retainage at 5% on public work but leaves private work contract-driven
- Finished, stored work sits un-invoiced because nobody got to the pay application
- Billed draws age 45 days in silence while you float payroll against them
Florida does not mandate a single pay-application format, but the de-facto standard for commercial and GC-sub work is the AIA G702 summary plus the G703 continuation sheet (Fla. Stat. Ch. 713 governs the lien rights behind it, not the form). Hand-building both each month is where billing cycles get lost: one retainage line off, or a schedule of values that does not sum, and the GC kicks the whole application back.
The math is unforgiving. G702 Line 4 (Total Completed and Stored to Date) has to equal the G703 Column G grand total, or the application is typically rejected. Line 8 (Current Payment Due) is incremental against previously certified amounts, so a single miscarried figure cascades. Software that enforces the invariants stops the rejection loop.
Retainage is the Florida-specific trap. On private work it is contract-driven with no statutory cap; on state public work it is capped at 5% under Fla. Stat. § 255.078; on local public work it is 5% under § 218.735 with a small-entity 10% allowance. A generic invoicing tool does not know which regime your job sits in.
And the money still has to arrive. Turning the finished, stored work into a pay application is only half the job. The other half is collecting it before you float another payroll against a draw you forgot to chase.
How FL Permit Pay builds and reviews a G702/G703
- 1
Roll field progress into the schedule of values
Your schedule of values and the percent-complete captured in the field roll up into a G702/G703 pay application in the AIA-style format GCs already expect. Each G703 line carries scheduled value, work from previous applications, this period, and materials stored, with Total Completed and Stored computed as their sum.
- 2
Review the pay-application totals
Review the contract sum to date, completed and stored work, retainage, previous certificates, and current payment due. Before download, make sure the G702 total agrees with the G703 schedule of values.
- 3
Check every line before you send
Compare scheduled value, work completed this period, stored materials, total completed, and balance to finish. If the schedule and summary disagree, correct the frozen record before using its totals.
- 4
Generate the pay-application PDF
Download the pay application on FL Permit Pay's own template, with the project details, continuation sheet, retainage, and current payment due together. It follows the familiar G702/G703 structure without reproducing the copyrighted AIA form.
- 5
Export reviewed totals when accounting needs them
After the schedule and summary agree, use the accounting export only for the reviewed record. The export control does not replace your accounting review.
- 6
Return to the job record
Use the job link to keep the pay application with the work it bills. That gives the reviewer the customer, scope, and project context before the next follow-up.
Compliance and money-handling
- Retainage cautions are traceable to statute: private work is contract-driven and not capped (Fla. Stat. § 715.12), state public work caps at 5% (§ 255.078, which does not apply below $200,000), and local public work caps at 5% with a small-entity 10% allowance (§ 218.735). These are decision support, not legal advice, so confirm your project type and eligibility.
- Before download, FL Permit Pay checks that G702 Line 4 equals the G703 Column G total and calculates current payment due against previously certified amounts.
- FL Permit Pay computes the G702/G703 math on its own template rather than reproducing the copyrighted AIA forms; it is AIA-style, not an official AIA document.
- Online payment availability depends on account activation. When it is available, funds settle into your connected account. FL Permit Pay does not lend, advance, or factor money.
Common questions
Does FL Permit Pay use the official AIA G702 and G703 forms?
It generates AIA-style G702/G703 pay applications on its own template, computing the same summary and continuation-sheet math (schedule of values, completed-and-stored, retainage, current payment due). It does not reproduce the copyrighted AIA form layout, which would require AIA licensing; the arithmetic and structure GCs expect are preserved.
How much retainage can I withhold on a Florida pay application?
It depends on project type. Private Florida work is contract-driven with no statutory cap (Fla. Stat. § 715.12); state public work caps at 5% under § 255.078 (which does not apply under $200,000); local public work caps at 5% under § 218.735 with a small-entity 10% allowance. The software flags retainage above the applicable cap as a caution. This is not legal advice, so confirm the governing rule for your job.
Why does my G702 keep getting rejected by the GC?
The most common cause is arithmetic: G702 Line 4 (Total Completed and Stored) has to equal the G703 Column G grand total, and Current Payment Due is incremental against previously certified amounts. FL Permit Pay checks those totals and flags over-billed lines before you send.
Can I collect the pay application online in Florida?
When online payment is active for your account, the GC or owner can pay by ACH or card on a hosted page and the money settles into your connected bank account. Check the availability shown in your account before offering it.
Put the guide to work.
Turn this month's field progress into a G702/G703 pay application, and the cash that follows, in your first session: see Get Paid Faster and the Command Center.