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Pay applications / earned-work billing

Prepare the draw. Keep collection status honest.

Turn reviewed field progress into earned-work billing on FL Permit Pay's own AIA-style template, then keep submitted and collected states distinct.

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A prepared or submitted pay application is not evidence of customer receipt, approval, or collected funds.

PAY APPLICATION

Application 04

Harbor Renovation · Tampa, FL · through Jul 19, 2026
Submitted
Contract sum
$480,000.00
Completed + stored
$192,000.00
Retainage
5.00% · $9,600.00
Current payment due
$62,400.00After $120,000.00 previous certificates

SELECTED SCHEDULE LINES

Earned-work review

  1. RoofingScheduled value: $140,000.00Progress: 60%Earned amount: $84,000.00
  2. Sheet metalScheduled value: $50,000.00Progress: 40%Earned amount: $20,000.00
  3. FlashingScheduled value: $30,000.00Progress: 50%Earned amount: $15,000.00
DraftSubmittedPaid

ONLINE COLLECTION

Conditional setupConnected account readiness and live payment configuration required.
Not collected
Pay-application recordNo live invoice or payment is shown. The project, dates, money, progress, and status shown are examples of the current draw record.

How the work moves

From earned work to a reviewable collection record.

The draw math, approval workflow, collection availability, and cleared-funds evidence remain separate.

  1. Step 1

    Review earned work

    Bring the schedule of values, completed work, stored materials, and retained amount into one draw record.

  2. Step 2

    Prepare FL Permit Pay's template

    Compute standard AIA-style G702 and G703 math on FL Permit Pay's own template. It is not an official AIA form.

  3. Step 3

    Review before sending

    Resolve source or math warnings and confirm retainage requirements against the contract and applicable law.

  4. Step 4

    Record the submitted state

    A submitted status records the workflow step. It does not prove customer receipt, approval, or collected funds.

  5. Step 5

    Reconcile cleared funds

    When online collection is enabled, cleared webhook evidence records payment. Checkout creation alone never marks the draw paid.

Next step

Keep this draw's math and payment evidence together.

Sign in to prepare a pay application, review its warnings, and track the submitted and paid states separately.

Online collection remains conditional on live configuration and connected-account readiness.
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