Prepare the Notice of Commencement. Keep the inspection moving.

The owner signs and records the notice. FL Permit Pay never signs, notarizes, records or files it, and never contacts a clerk on anyone's behalf.

Recorded, and on the clock

Recorded

Recorded: Mar 4, 2026
Instrument: 2026-0148821
Expires: Mar 4, 2027

Owner signatureSigned and notarized by the owner

Owner

Clerk recordingRecorded copy filed on the job

On file

Inspection gateCopy available for the building department

Ready

An illustration, not a screenshot. A masked example. The recording date and the instrument number are the clerk's, entered from the recorded copy.

How it works

The contractor prepares it. The owner signs it. The clerk records it.

Four steps, in the order they actually happen, with the paperwork already filled in at every one.

Step 1
The form fills itself from the job
Owner, contractor, property, work description and the lender or surety come off the job record you already keep, so the blanks are filled before anyone opens the form.
Step 2
The owner gets the form and the instructions
Two PDFs go to the owner: the statutory form, and a plain sheet telling them where to sign, why a notary is involved, and what the clerk needs.
Step 3
You record the clerk's copy
When the owner sends back the recorded copy, you file it on the job with the recording date and the clerk's instrument number. That is the number the building department asks for.
Step 4
The expiry watches itself
A notice runs one year from recording unless the form states a later date. Reminders land 30 days out, 7 days out, and again once it has expired.

Notice states

One status, and what it means for the job.

The status is derived from the facts on the record, so the panel and the reminder can never disagree about where a notice stands.

01
DraftedPrepared from the job and editable. Nothing has gone to the owner yet.
Not sent
02
Sent to ownerThe form and the instruction sheet were emailed to the job's customer and saved on the job as documents.
With the owner
03
RecordedThe recorded copy, its date and the clerk's instrument number are on the job, and the expiry clock is running.
On file
04
ExpiredThe notice passed its expiration date. Under Fla. Stat. 713.13(1)(c) payments made after it expires can be improper payments, and an amended notice is the route forward.
Lapsed
05
TerminatedThe owner recorded a notice of termination under Fla. Stat. 713.132 and you marked it here. FL Permit Pay does not file that instrument either.
Closed

What this does, and what it will never do

The owner signs the notice and has it notarized, and the clerk of the circuit court records it. FL Permit Pay prepares the form from your job, delivers it to the owner, and keeps the recorded copy on the job. It does not sign, notarize, record, file, or e-file anything, and it does not contact a clerk or a building department for you.

On a direct contract over $5,000 the issuing authority must have a copy of the notice before the first inspection, and without it no further inspection can be performed or approved (Fla. Stat. 713.135(1)(e)). The statute names one exception: a contract to repair or replace an existing heating or air-conditioning system for less than $15,000.

A notice expires one year after recording unless the notice itself states a later date (Fla. Stat. 713.13(6)). The reminder windows are fixed at 30 and 7 days, plus an alert once it has lapsed. Whether a notice became void because work did not start within 90 days is a question about what actually happened on site, which no record here can answer, so we do not compute it. The owner instruction sheet explains it instead.

This is a preparation and tracking tool, not legal advice. Confirm anything consequential with the clerk for your county and with qualified Florida construction counsel.

Next step

Start the notice from the job it belongs to.

Open a job, prepare the notice, and send the owner the form and the instructions in one step.

Get started

The contractor prepares it. The owner signs it. The clerk records it.

The form fills itself from the job

The owner gets the form and the instructions

You record the clerk's copy

The expiry watches itself

One status, and what it means for the job.

Start the notice from the job it belongs to.