Pricing
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What you owe your subs, in writing.
Owed, held back, paid, recorded
Pick the sub, and the jobStart with the person and, if the work was on a job, that job. What you owe is tied to the work, not to a date in a spreadsheet. Enter what you oweThe amount owed, the retainage you are holding back, the period it covers, and a note if the number needs one. Pay it your usual wayCheck, bank transfer, cash: whatever you do today. FL Permit Pay is not between you and your bank. Record how it went outWrite down the method and the date. The payment shows on the crew ledger with its job.
The parts that stop an argument later.
A payout argument is always about two numbers: what was owed and what was held back. Both are written down here, on the job, on the day.
Retainage is held, not charged
The amount you hold back comes off what goes out. Nobody is charged and nothing sits in an account. It is a number on the record, and you settle it with the sub the way you do today.
Every sub gets a line
The by-crew-member view shows what each sub was paid this month, last month and this year, counted on the date you recorded the payment, next to everything still waiting.
Each person sets up their own destination
You cannot enter somebody else's bank details, and neither can we. The crew setup list shows who has finished theirs and what is still missing.
W-2 payroll stays where it is
FL Permit Pay does not withhold taxes, pay FICA or unemployment, register you in a state, file a quarterly return, or issue a W-2. Keep running those where you run them today. Certified payroll is a separate thing and has its own page.
Who can change it
Preparing, recording and cancelling a payment need payments access. A money reader sees the ledger and changes nothing. A crew member sees only their own payments and their own bank setup.
Write the number down before the job ends.
What you owe, what you held back, and how you paid it, attached to the job it came from.
Preparing and recording payments follows the role you give each person.