Deadline calendar

The dates you cannot afford to miss, on one calendar.

A permit that lapses and an inspection that slips both cost real money. They belong on the same page as the work.

Get started See how it works

Dates come from the records your team keeps. FL Permit Pay does not read a county's internal calendar for you.

Sample records from the demonstration organization, with names and street addresses replaced.

How the work moves

One calendar, because a missed date is a missed date.

FL Permit Pay already knows these dates from the permit, the credential, and the job. The calendar stops them living in four places.

Step 1
Permits and inspections
Expirations and inspection dates sit next to the job they belong to, not in a separate tracker.
Step 2
Credential renewals
Reminder windows land as dates you can plan around: licenses default to 90, 60, and 30 days and insurance to 30, 14, and 7, both editable per credential.
Step 3
Job events
Scheduled work and completions from the job record, so the office and the field see one schedule.
Step 4
Urgency where it belongs
What is expiring reads as urgent; everything else stays quiet instead of shouting.
Step 5
The sold work nobody scheduled
Below the board, the active jobs you have already sold that carry no calendar event and no work order, largest contract value first. It reports what is missing from those two records; it does not decide whether that is a problem.
Step 6
Today's stops, in the order you booked them
The day's stops in sequence, with the straight-line distance between them and where the order doubles back. Stops with a set time are never resequenced, because somebody was told when to expect you. Only a stop with no set time is ever offered in a different order, and you move it yourself.
Step 7
Put a name on the entry
An event can name someone from your roster, so the calendar records whose day it is rather than only what the work is. Assigning crew needs roster access; a teammate without it sees the schedule exactly as before and no names appear.
Step 8
The same-day check, while you are still typing
Choose a person and a time and the new-event panel shows what else already names them that day and how many minutes it shares with the window you entered, before you save. No second tab, no second page.
Step 9
The rest of their day, from the other records
Beside the board: entries today that share time with another entry for the same person, the stretches between their first and last entry with nothing else booked, and the jobs they are assigned to that have an inspection or an event today with no entry of their own.
Step 10
Whether the truck can get there
Name a person and a time, on the calendar or on the job, and you see the stop they are coming from, how far away it is, and whether the gap covers the drive. It says it in a sentence with the numbers in it: where they are, until when, how far, and what the gap leaves. It never blocks the save.

What this calendar is not

Every date here comes from a record someone entered or a source FL Permit Pay tracks. A wrong date on the record is a wrong date on the calendar.

It is not a connection into a county's scheduling system, and it does not book an inspection for you. It tells you when, so a person can act in time.

The sold-work list reports one thing: no calendar event and no work order is recorded for that job. It does not check the other dated records on this page, and it does not judge whether the job should have been scheduled by now. A job scheduled somewhere other than FL Permit Pay will still appear.

The distance between today's stops is straight-line distance between the coordinates on your job records. It is not driving distance and it is not a drive time. It knows nothing about roads, water, bridges, or traffic, so two points two miles apart across a bay are twenty-five minutes apart in a truck. It does not know which crew takes which stop, and it does not include getting to the first stop or home from the last. A job with no geocoded address is listed in the day but not measured.

It is not a route optimiser and it never calls an order optimal. It orders only stops with no set time, using a nearest-fit rule, and it changes nothing on your calendar. An appointment with a time stays exactly where you put it.

The crew check is not an availability check, and FL Permit Pay will not tell you that somebody is free. It holds no working hours, no shifts, no time off, and no record of where anyone is otherwise expected to be. It compares calendar entries that name the same person on the same day, and it reports the stretch between their first and last entry with nothing else booked in it. A quiet calendar is a quiet calendar, not a free afternoon.

It measures an overlap only when both entries record a start and an end. An entry with a start and no end has no length we can measure, so it is named and counted and never turned into a number. An all-day entry carries no time at all and takes no part in the comparison.

It never blocks a save. Double-booking a crew is sometimes exactly what you meant to do, and a warning that refused to let you would be wrong more often than you are. It states what it measured and leaves the call to you.

It reads calendar entries, job assignments, and scheduled inspections. It does not read work orders, which record a crew but carry no date, so a work order cannot appear in a day-level check.

The drive time beside a new booking is worked out from the distance between two job addresses plus an allowance for the road. It is not a route, there is no traffic feed behind it, and it has never heard of a lane closure or a drawbridge. Treat it as roughly how far apart two stops are, not as an arrival time.

It only measures between jobs that carry map coordinates. A booking with no job linked, or on a job that was never geocoded, produces no drive time at all rather than a guessed one, and the panel says so instead of implying a clear road.

It measures the stop before and the stop after, and nothing else in the day. It needs an end time on the earlier booking to know when somebody is released, and an end time on the one you are entering to know when they leave it; without one, that side is left alone rather than filled in.

Next step

Put the consequential dates in one place.

Permits, renewals, and scheduled work on a calendar you can actually read on a roof.

Deadline tracking only. FL Permit Pay does not give legal advice about a deadline.

Get started

One calendar, because a missed date is a missed date.

Permits and inspections

Credential renewals

Job events

Urgency where it belongs

The sold work nobody scheduled

Today's stops, in the order you booked them

Put a name on the entry

The same-day check, while you are still typing

The rest of their day, from the other records

Whether the truck can get there

Put the consequential dates in one place.