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How to fill out an AIA G702 application for payment

The G702 is the one-page summary of what you are owed this period. It only works if every line reconciles to the G703 continuation sheet behind it. Here is the order to fill it in, and the two arithmetic rules that cause most rejections.

What you will do

  • Complete each G702 line in order
  • Make the summary match the G703
  • Use the right retainage rule

Why the G702 gets kicked back

It matches things up. It is not an invoice. The summary has to agree with the continuation sheet. Total Completed and Stored to Date on the G702 must equal the Column G grand total on the G703. If those two numbers are off by a dollar, expect the whole application back.

Current payment due is period by period, not from the start. It is worked out against what was already certified. So one bad figure in an earlier period rolls forward into every application after it.

Retainage is where Florida specifics bite. The percentage you may hold back depends on what kind of project you are on, and a generic invoicing tool has no idea which regime applies to yours.

The forms are copyrighted. AIA licenses its forms. Software without that license copies the shape and the math onto its own template, not the official layout.

Filling in the G702, in order

The FL Permit Pay pay applications workspace, showing the schedule of values and the payment summary a G702 is built from.
  1. 1

    Fill the G703 continuation sheet first

    The summary comes from the sheet, not the other way round. Each line on the schedule of values carries its scheduled value. It carries the work done in earlier periods, the work done this period, and the materials stored.

  2. 2

    Carry the completed-and-stored total up to Line 4

    Line 4 is the Column G grand total from the G703, carried up. If those two numbers disagree by a dollar, expect the application back. Lines 1 to 3 hold the original contract sum, net approved change orders, and the contract sum to date; only executed change orders belong there.

  3. 3

    Apply retainage, then compute current payment due

    Line 5 is retainage on the finished work and the stored materials, at the rate your project allows. Lines 6 to 8 take total earned, less retainage, less what was already certified. That makes Line 8 a period-by-period number. Line 9 is the balance to finish. A lender reads that one to judge whether the money left will finish the work left.

  4. 4

    Download the application

    FL Permit Pay builds the summary and the continuation sheet together, on its own template. It follows the G702 and G703 structure. It does not copy the AIA layout, which is under copyright.

  5. 5

    Send reviewed totals to accounting

    Once the schedule and the summary agree, export the reviewed record. The export does not replace your own accounting review.

  6. 6

    Keep it with the job it bills

    File the application on the job. Then the next reviewer has the customer, the scope and the earlier periods right in front of them.

Florida retainage, with the citations

Progress-to-PayToday's list
  • Private Florida projects: retainage is contract-driven and not capped by statute. Fla. Stat. 715.12 governs prompt payment on private work and sets no maximum percentage, so the contract decides.
  • State public construction: retainage is capped at 5% of each progress payment under Fla. Stat. 255.078, which does not apply to projects under $200,000.
  • Local public work: 5% under Fla. Stat. 218.735, with a small-entity 10% allowance.
  • We do the G702 and G703 math on our own template. The AIA layout is copyrighted, so we do not copy it. Before you download, we check that the summary total agrees with the continuation sheet. This is decision support, not legal advice; confirm which retainage regime governs your job.

Common questions

What is the difference between the G702 and the G703?

The G702 is the one-page application and certificate for payment. It is the summary the owner or GC signs. The G703 is the continuation sheet. It lists every line with its scheduled value. Then the work done before, and the work done this time. Then the material stored, the total done and stored, the percent, what is left, and the retainage. The G702 sums up the G703. Total Completed and Stored on the summary must equal the Column G grand total on the sheet.

How much retainage can be withheld in Florida?

It depends on the project. Private work is contract-driven with no statutory cap (Fla. Stat. 715.12). State public work caps at 5% under Fla. Stat. 255.078, which does not apply below $200,000. Local public work caps at 5% under Fla. Stat. 218.735 with a small-entity 10% allowance. Confirm which applies before you bill.

Why does my current payment due look wrong?

Almost always because someone added it up from the start instead of period by period. Line 8 is total earned, less retainage, less what was already certified for payment. Say an earlier month was signed off at one amount and you wrote down another. Every pay app after it is wrong.

Put the guide to work.

Build a pay application. The summary and the continuation sheet cannot disagree. Then send it, with the retainage rule your own project sits under.

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